All refund checks will be mailed to the address listed on your student account in the Student Information System. If you have moved, please complete a change of address form available by going to “Student Services” tab, then scroll to and click on “Student Forms”. Please complete the form and send it to the attention of the Registrar.

Student Accounts are evaluated and refunds are processed on a regular basis according to the policies outlined below:

  1. Financial Aid Refunds:  The College is federally mandated to process refunds within 14 days of disbursement of all Title IV Federal Financial Aid programs.
  2. Credit balances from credit or debit card payments will be refunded back to the original payment card within six months of the payment. Otherwise a check will be processed and mailed to the student.
  3. Refunds from scholarships will be processed when requested by the student in writing or by email to

Please Note:

  • Single semester loans will have two disbursements; please plan accordingly.
  • Some financial aid programs may not be disbursed until well into the semester, especially for first-time students; please plan accordingly.
  • Credit balances from financial aid cannot be held from one academic year to another. All outstanding financial aid credit balances will be refunded to the student.
  • Regardless of who remitted the payment to the student account, the refund will be made payable to the student, except for credit balances produced by a *PLUS loan and certain scholarships and trusts.  *Parents have the election to have any excess funds refunded to the student but would have to choose that election during the financial aid process.
  • Some types of aid can only be used to pay for certain types of charges.  Therefore, you could receive a refund even if you have outstanding charges on your student account from the current term or previous terms.  You are responsible for paying the balance on your account, if one remains, even after you receive a financial aid refund.
  • A student who has received a refund based on financial aid and later changes enrollment status may be required to repay all or part of the aid received to the college or to the appropriate federal or state aid programs. Students receiving federal aid, other than Federal Work-study funds, who withdraw, change enrollment status (increase or decrease credit hours taken), or are reported for non-attendance, will have federal aid adjusted in accordance with formulas prescribed by the Federal Title IV Program.

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Berlin, NH 03570